NOTICE TO PROPOSERS
PCB24-02 RFP
DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES

RFP PACKAGE       ADDENDUM NO. 1      ADDENDUM NO. 2

The City of Panama City Beach is accepting electronic (e-submission) and sealed Bids from qualified contractors to assist in the management of debris after a disaster debris collection and disposal operations.

The bid must conform to Section 287.133(3) Florida Statutes, with respect to Public Entity Crimes.

All proposals must be received no later than Thursday, October 5, 2023, at 10:00AM CDT at which time all Bids will be publicly opened and read.

The request for Proposal documents may be downloaded online at www.demandstar.com and on the City’s website at https://www.pcbfl.gov/about-us/rfp-posts-list starting on September 5, 2023.

• Electronic Proposals will only be accepted when submitted through DemandStar’s Bid portal. Emailed submissions will not be accepted.
• Alternatively, one original and one electronic copy (USB flash drive preferred) may be delivered to the City Hall Office at the address below. Any sealed Proposal submitted on paper must identify and clearly mark the Bid # PCB24-02 DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES on the package. Receipt of a Proposal by any Panama City Beach Office, receptionist, or personnel other than the City Hall’s front desk does not constitute “receipt” as required by this solicitation. The time received at City Hall shall be conclusive as to the timeliness of receipt.

All paper Proposals shall be sealed and delivered or mailed to:

City of Panama City Beach City Hall
ATTN: Purchasing Manager
17007 Panama City Beach Parkway
Panama City Beach, Florida  32413
 

The City of Panama City Beach encourages all segments of this business community to participate in its procurement opportunities, including small business, minority/women owned businesses, and disadvantaged business enterprises.  The City does not discriminate on the basis of race, color, religion, national origin, disability, sex, or age in the administration of contracts.

Any and all questions regarding the proposal documents shall be directed to City of Panama City Beach Purchasing Manager: Carrie Jagers, by email at purchasing@pcbfl.gov.  Contact with any other City official or City employee for the purpose of inquiries regarding this proposal or the meaning or interpretation of these specifications shall be grounds for disqualification.  The deadline to submit questions is Thursday, September 28, 2023 at 4:00PM CDT.

The City reserves the right to accept or reject any and all RFPs in whole or in part, to waive informalities in the RFP documents, to obtain new RFPs, to postpone the opening of RFPs, or if unable to negotiate a satisfactory contract to terminate all negotiations under the RFP and proceed by whatever appropriate means it may elect.  Each Request for Proposals shall be valid to the City for a period of ninety (90) days after opening.

The City of Panama City Beach adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to  the bid opening by a physically handicapped person upon notice 48 hours prior to the meeting.  Please call City Clerk, Lynne Fasone, at 850-233-5100 or email at CityClerk@pcbfl.gov to make a request.