NOTICE TO RECEIVE SEALED BIDS – PCB 22-84 ITB - FIRE TOWER

BID SPECIFICATIONS          BID PLANS        ADDENDUM 1      ADDENDUM 2     ADDENDUM 3     ADDENDUM 4     ADDENDUM 5

This project, located at 204 N. Gulf Blvd, Panama City Beach, Florida, consists of: Limited site work and installation of a new pre-engineered fire tower and appurtenances, including but not limited to, concrete foundation, stormwater facility and pavement.

The Contractor shall provide all materials, equipment, and labor to complete the project.

Bid Documents may be downloaded online at www.demandstar.com or the City’s website at https://www.pcbfl.gov/about-us/rfp-posts-list or by contacting the Purchasing Manager at purchasing@pcbfl.gov starting on August 8, 2022.  The bid must conform to Section 287.133(3) Florida Statutes, with respect to Public Entity Crimes.

Bids will be received until 2:00 pm Central Time, on September 8, 2022  October 11, 2022, and will be opened and read publicly immediately thereafter. Bids may be submitted electronically through the DemandStar Bid portal. Emailed submissions will not be accepted. Alternatively, paper Bids (one original, one copy, one electronic copy-USB preferred) shall be submitted in an envelope clearly marked “Sealed Bid PCB 22-84 ITB – Panama City Beach Fire Tower”.  Receipt of a paper bid by any Panama City Beach office, receptionist or personnel other than the City Hall front reception desk does not constitute “receipt” as required by this solicitation. The time received at City Hall shall be conclusive as to the timeliness of receipt. All paper Bids shall be delivered or mailed to: City of Panama City Beach City Hall, Attn: Purchasing Manager, 17007 Panama City Beach Parkway, Panama City Beach, FL 32413.

A Bid Bond in the amount of 5% of the total amount of the Bid shall accompany the Bid.  The City of Panama City Beach (“City”) reserves the right to reject any and all Bids.  All Bids shall be firm (including all labor and material prices) for a period of 45 days after opening. 

The City shall award the Contract to the lowest responsive and responsible bidder; provided, however, the City reserves the right to award the Contract to a Bidder who is not the lowest  bidder if the City determines in its reasonable discretion that the lowest bidder does not offer the reliability, quality of service, or product afforded by such other Bidder.

A mandatory Pre-Bid meeting and tour of existing site will be held at 10:00 am Central Time, on August 30, 2022 in the Panama City Beach Council Chamber, 17007 Panama City Beach Parkway, Panama City Beach, Florida 32413.  Virtual participation will not be permitted.  

Each bidder must comply with all applicable state and local laws concerning licensing, registration, and regulations of contractors doing business in Florida.

Bidders must submit all questions, if any, in writing at least seven (7) days prior to the Bid Date. If necessary, questions will be answered as Addenda and will be issued to the Contract Documents and posted on the City’s website and DemandStar. It is the sole responsibility of the Bidder to determine if any Addenda have been issued. The due date for questions will be by the close of business on August 31, 2022.  Any and all questions shall be directed to City of Panama City Beach Purchasing Manager Carrie Jagers, Phone 850-233-5100, Email Purchasing@pcbfl.gov. Contact with any other City official or City employees for the purpose of inquiries regarding this bid or the meaning or interpretation of these specifications shall be grounds for disqualification.