INVITATION TO BID

PCB23-44 ITB POLE BARN ENCLOSURE

PCB23-44 Pole Barn Bid Package            Plans/Drawings          Addendum No. 1         Addendum No. 2       Addendum No. 3

The City of Panama City Beach is accepting electronic (e-submission) and sealed Bids from qualified contractors to enclose an existing 24’ x 96’ pole barn located at 200 North Gulf Blvd., Panama City Beach, 32413. This project includes the following: Enclosing pole barn with exterior walls, constructing elevated loft, and building bay dividing wall. All specs to be completed per engineered drawings. The Contractor shall provide all materials, and labor to complete the project.

The bid must conform to Section 287.133(3) Florida Statutes, with respect to Public Entity Crimes.

All Bids must be received no later than Monday, August 18, 2023, at 2:00PM CDT at which time all Bids will be publicly opened and read.

Bid documents may be downloaded online at www.demandstar.com and on the City’s website at https://www.pcbfl.gov/about-us/rfp-posts-list starting on Friday, July 28, 2023.

• Electronic Bids will only be accepted when submitted through DemandStar’s Bid portal.  Emailed submissions will not be accepted.
• Alternatively, one original and one electronic copy (USB flash drive preferred) may be delivered to the City Hall Office at the address below.Any sealed Bid submitted on paper must identify and clearly mark the Bid # PCB23-44 ITB POLE BARN ENCLOSURE on the package.  Receipt of a Bid by any Panama City Beach Office, receptionist, or personnel other than the City Hall’s front desk does not constitute “receipt” as required by this solicitation.  The time received at City Hall shall be conclusive as to the timeliness of receipt.

All paper Bids shall be sealed and delivered or mailed to:

City of Panama City Beach City Hall
ATTN: Purchasing Manager
17007 Panama City Beach Parkway
Panama City Beach, Florida  32413

 A Bid Bond in the amount of 5% of the total amount of the Bid shall accompany the Bid.  The City of Panama City Beach (“City”) reserves the right to reject any and all Bids.  All Bids shall be firm (including all labor and material prices) for a period of 30 days after opening. 

All interested persons are invited to respond. The City shall award the Contract to the lowest responsive and responsible bidder; provided, however, the City reserves the right to award the Contract to a Bidder who is not the lowest  bidder if the City determines in its reasonable discretion that the lowest bidder does not offer the reliability, quality of service, or product afforded by such other Bidder. The City reserves the right to accept or reject any or all Bids (in whole or in part) with or without cause and to waive technicalities, irregularities, or informalities.

A Mandatory Pre-Bid meeting will be held Monday, August 7, 2023 at 1:00PM CDT with a site visit to immediately follow. Pre-Bid meeting will be held in the Panama City Beach Council Chambers, 17007 Panama City beach Parkway, Panama City Beach, FL  32513.  Virtual participation for this pre-bid meeting will not be offered.

Each bidder must comply with all applicable state and local laws concerning licensing, registration, and regulations of contractors doing business in Florida.

Bidders must submit all questions, if any, in writing at least seven (7) days prior to the BID date.  If necessary, questions will be answered as Addenda and will be issued to the Contract Documents and posted on the City’s website and DemandStar.  It is the sole responsibility of the Bidder to determine if any Addenda have been issued.  The due date for questions will be 4:00PM CDT on Friday, August 11, 2023.

Any and all questions regarding the Bidding documents shall be directed to the City of Panama City Beach Purchasing Manager: Carrie Jagers via email: purchasing@pcbfl.gov.  Contact with any other City official or City employees for the purpose of inquiries regarding this Bid or the meaning or interpretation of these specifications shall be grounds for disqualification.