ADVERTISEMENT FOR BIDS
PANAMA CITY BEACH – COLONY CLUB DRAINAGE SWALE

 BID DOCUMENTS        EXHIBIT A - INSURANCE REQUIREMENTS        EXHIBIT B - SITE PLANS        ADDENDUM NO.1       ADDENDUM NO. 2

This project includes the construction of approximately 1,820 LF of drainage swales, four (4) 19’’ x 30’’ side drains with mitered end sections, and all associated site work. The Contractor shall provide all materials, equipment, and labor to complete the project.

A mandatory Pre-Bid meeting will be held April 12^th, 2023 at  9:00 AM CDT, in the Panama City Beach Council Chambers, 17007 Panama City Beach Parkway, Panama City Beach, Florida 32413). A virtual participation option will not be offered.

BIDS must be received by City of Panama City Beach (herein called the "OWNER"), at City of Panama City Beach, City Hall 17007 Panama City Beach Parkway, Panama City Beach, FL. 32413 no later than 1:00 PM CDT, April 27^th, 2023, then opened and read publicly promptly thereafter.

Bid Documents may be downloaded online at www.demandstar.com  and on the City’s website at  https://www.pcbfl.gov/about-us/rfp-posts-list   starting on Monday, March 27, 2023.

• Electronic Bids will only be accepted when submitted through the DemandStar’s Bid portal. Emailed submissions will not be accepted. 
• Alternately, one original and one copy along with a flash drive may be delivered to the City Hall Office at the address below. Any sealed Bid submitted on paper must identify and clearly mark the Bid # PCB23-32 ITB Colony Club Drainage Swale on the package.  Receipt of a Bid by any Panama City Beach Office, receptionist, or personnel other than the City Hall’s front desk does not constitute “receipt” as required by this solicitation. The time received at City Hall shall be conclusive as to the timeliness of receipt.

All paper Bids shall be sealed and delivered or mailed to:

City of Panama City Beach City Hall
ATTN: Purchasing Manager
17007 Panama City Beach Parkway
Panama City Beach, FL 32413

Each BID must be submitted electronically through DemandStar, mailed or hand-delivered to City Hall in a sealed envelope addressed to City of Panama City Beach, 17007 Panama City Beach Parkway, Panama City Beach, Florida 32413.  Each sealed envelope containing a BID must be plainly marked on the outside as “SEALED BID PCB23-32 COLONY CLUB DRAINAGE SWALE PROJECT.”

A Bid Bond in the amount of 5% of the total amount of the Bid shall accompany the Bid. The City of Panama City Beach (“City”) reserves the right to reject any and all Bids. All Bids shall be firm (including all labor and material prices) for a period of 30 days after opening.

All bidders shall be Florida Department of Transportation Pre-Qualified and must provide proof of pre-qualification with their bid proposal.  Each bidder must comply with all applicable state and local laws concerning licensing, registration, and regulations of contractors doing business in Florida. All bidders shall be certified in the following FDOT work classes:

1.       Asphalt
2.       Concrete
3.       Drainage
4.       Grading
5.       Grassing, Seeding, Sodding

Each bidder must comply with all applicable state and local laws concerning licensing, registration, and regulations of contractors doing business in Florida.

All work shall be in conformance with the latest edition of the FDOT Roads and Bridges Manual.

BIDDERS must submit all questions, if any, in writing at least seven (7) days prior to the BID date. If necessary, questions will be answered as ADDENDA and will be issued to the Contract Documents and posted on the City’s website. It is the sole responsibility of the bidder to determine if any addenda have been issued.  The due date for questions will be by the close of business on April 20^th, 2023.

Any and all questions regarding the Bidding documents shall be directed to City of Panama City Beach Purchasing Manager: Carrie Jagers, via email: Purchasing@pcbfl.gov.  Contact with any other City official or City employees for the purpose of inquiries regarding this bid or the meaning or interpretation of these specifications shall be grounds for disqualification.

The City shall award the Contract to the lowest responsive and responsible bidder; provided, however, the City reserves the right to award the Contract to a Bidder who is not the lowest bidder if the City determines in its reasonable discretion that the lowest bidder does not offer the reliability, quality of service, or product of such other Bidder.