ADVERTISEMENT FOR BIDS
PCB22-82 ITB MULTIUSE TRAIL EAST – GAYLE’S TRAILS

 BID DOCUMENTS            TRAIL PLAN SET      CIVIL CAD FILE      ADDENDUM NO. 1      ADDENDUM NO. 2      FDEP PERMIT

The City of Panama City Beach is requesting sealed Bids for the construction of a new 12’ asphalt multiuse trail from east of the Colony Club Subdivision to the Breakfast Point Subdivision. The trail includes asphalt, lime-rock base, sod, drainage, concrete retaining wall, minor concrete work, wood boardwalk, and signage.  The Contractor shall provide all materials, equipment, and labor to complete the project.   All Bidders shall be Florida Department of Transportation prequalified and must provide proof of prequalification prior to Notice of Award.  The bid must conform to Section 287.133(3) Florida Statutes, with respect to Public Entity Crimes.

A mandatory Pre-Bid meeting will be held January 27, 2023 at 1:00 PM CDT, in the Panama City beach Council Chambers, 17007 Panama City Beach Parkway, Panama City Beach, Florida 32413.  Virtual participation will not be offered.

BIDS will be received by City of Panama City Beach (herein called the "OWNER"), at City of Panama City Beach, City Hall 17007 Panama City Beach Parkway, Panama City Beach, FL. 32413 until 11:00 AM CDT, February 10, 2023 then opened and read publicly promptly thereafter.

Bid Documents may be downloaded online at www.demandstar.com  and on the City’s website at  https://www.pcbfl.gov/about-us/rfp-posts-list   starting on January 11, 2023.

• Electronic Bids will only be accepted when submitted through the DemandStar’s Bid portal. Emailed submissions will not be accepted.
• Alternatively, one original and one copy along with an electronic copy (USB flash drive preferred) may be delivered to the City Hall Office at the address below. Any sealed Bid submitted on paper must identify and clearly mark the Bid # PCB23-82 ITB MULTIUSE TRAIL EAST – GAYLE’S TRAILS on the package.  Receipt of a Bid by any Panama City Beach Office, receptionist, or personnel other than the City Hall’s front desk does not constitute “receipt” as required by this solicitation. The time received at City Hall shall be conclusive as to the timeliness of receipt.

 All paper Bids shall be sealed and delivered or mailed to:

City of Panama City Beach City Hall
ATTN: Purchasing Manager
17007 Panama City Beach Parkway
Panama City Beach, FL 32413

A Bid Bond in the amount of 5% of the total amount of the Bid shall accompany the Bid.  The City of Panama City Beach (“City”) reserves the right to reject any and all Bids. All Bids shall be firm (including all labor and material prices) for a period of 30 days after opening. 

All bidders shall be Florida Department of Transportation Pre-Qualified and must provide proof of pre-qualification prior to Notice of Award.  Each bidder must comply with all applicable state and local laws concerning licensing, registration, and regulations of contractors doing business in Florida. All bidders shall be certified in the following FDOT work classes: 

1. Asphalt
2. Concrete
3. Drainage
4. Grading
5. Grassing, Seeding, Sodding
6. Pavement Marking (Can be in subcontractor)
7. Roadway Signs (Can be a subcontractor)

Each bidder must comply with all applicable state and local laws concerning licensing, registration, and regulations of contractors doing business in Florida.

All work shall be in conformance with the latest edition of the FDOT Roads and Bridges Manual.

BIDDERS must submit all questions, if any, in writing at least seven (7) days prior to the BID date. If necessary, questions will be answered as ADDENDA and will be issued to the Contract Documents and posted on the City’s website. It is the sole responsibility of the bidder to determine if any addenda have been issued.  The due date for questions will be by the close of business on February 3, 2023.

Any and all questions regarding the Bidding documents shall be directed to City of Panama City Beach Purchasing Manager: Carrie Jagers, via email at: Purchasing@pcbfl.gov.  Contact with any other City official or City employees for the purpose of inquiries regarding this bid or the meaning or interpretation of these specifications shall be grounds for disqualification.

The City shall award the Contract to the lowest responsive and responsible bidder; provided, however, the City reserves the right to award the Contract to a Bidder who is not the lowest responsive and responsible bidder if the City determines in its reasonable discretion that another Bid offers the City a better value based upon the reliability, quality of service, or product of such other Bidder.