INVITATION TO BID

PCB24-31 ITB HOT MIX ASPHALT & PAVING MATERIALS

PCB24-31 BID PACKAGE

The City of Panama City Beach is accepting electronic (e-submission) and sealed Bids from qualified vendors for the purchase of hot mix asphalt and paving materials for use by various departments within the City.  Asphalt and associated materials shall comply with all FDOT, Federal, local, and state regulations.  Any items appearing in the manufacturer’s regular published specifications furnished by the Bidder are assumed to be included in the Bid Proposal.  Any deletions or variations from manufacturer's regular published specifications must be outlined in an attached letter.  Deviations from these specifications which do not impair comparative functional equivalency will be reviewed.

The bid must conform to Section 287.133(3) Florida Statutes, with respect to Public Entity Crimes.

All Bids must be received no later than May 28^th, 2024 at 10:00AM CDT at which time all Bids will be publicly opened and read.

Bid documents may be downloaded online at www.demandstar.com and on the City’s website at https://www.pcbfl.gov/about-us/rfp-posts-list starting on May 7th, 2024.

• Electronic Bids will only be accepted when submitted through DemandStar’s Bid portal. Emailed submissions will not be accepted.
• Alternatively, one original and one electronic copy (USB flash drive preferred) may be delivered to the City Hall Office at the address below. Any sealed Bid submitted on paper must identify and clearly mark the Bid # PCB24-31 ITB HOT MIX ASPHALT & PAVING MATERIALS on the package. Receipt of a Bid by any Panama City Beach Office, receptionist, or personnel other than the City Hall’s front desk does not constitute “receipt” as required by this solicitation. The time received at City Hall shall be conclusive as to the timeliness of receipt.

All paper Bids shall be sealed and delivered or mailed to:

City of Panama City Beach City Hall
ATTN: Purchasing Manager
17007 Panama City Beach Parkway
Panama City Beach, Florida  32413
 

The City reserves the right to accept or reject any or all Bids (in whole or in part) with or without cause and to waive technicalities, irregularities, or informalities.

BIDDERS must submit all questions, if any, in writing at least seven (7) days prior to the BID date.  If necessary, questions will be answered as ADDENDA and will be issued to the Contract Documents and posted on the City’s website.  It is the sole responsibility of the bidder to determine if any addenda have been issued.  The due date for questions will be 4:00PM CDT on Tuesday, May 21^st, 2024.

Any and all questions regarding the Bidding documents shall be directed to the City of Panama City Beach Purchasing Manager: Carrie Jagers via email: purchasing@pcbfl.gov.  Contact with any other City official or City employees for the purpose of inquiries regarding this Bid or the meaning or interpretation of these specifications shall be grounds for disqualification.

For more information on the City’s purchasing policies and procedures, or to review the City’s Procurement Manual, please visit the City’s website at www.pcbfl.gov.