INVITATION TO BID

PCB24-20 ITB BULK PURCHASE OF GRASS SOD

PCB24-20 BID PACKAGE       ADDENDUM NO. 1

The City of Panama City Beach is accepting electronic (e-submission) and sealed Bids from qualified vendors from which to procure various strands of grass sod on an as needed basis for all City Departments.  The materials shall meet or exceed all the specifications outlined in the solicitation. 

The bid must conform to Section 287.133(3) Florida Statutes, with respect to Public Entity Crimes.

All Bids must be received no later than Tuesday, December 19^th, 2023, at 1:00PM CDT at which time all Bids will be publicly opened and read.

Bid documents may be downloaded online at www.demandstar.com and on the City’s website at https://www.pcbfl.gov/about-us/rfp-posts-list starting on Tuesday, November 28^th, 2023.

• Electronic Bids will only be accepted when submitted through DemandStar’s Bid portal. Emailed submissions will not be accepted.
• Alternatively, one original and one electronic copy (USB flash drive preferred) may be delivered to the City Hall Office at the address below. Any sealed Bid submitted on paper must identify and clearly mark the Bid # PCB24-20 ITB BULK PURCHASE OF GRASS SOD on the package. Bidder’s name and return address should be clearly identified on the outside of the package. Receipt of a Bid by any Panama City Beach Office, receptionist, or personnel other than the City Hall’s front desk does not constitute “receipt” as required by this solicitation. The City will not be responsible for mail delays, late or incorrect deliveries. The time/date stamp in the City Hall or on DemandStar will be the official authority for determining late Bids.

All paper Bids shall be sealed and delivered or mailed to:

City of Panama City Beach City Hall
ATTN: Purchasing Manager
17007 Panama City Beach Parkway
Panama City Beach, Florida  32413
 

The City reserves the right to accept or reject any or all Bids (in whole or in part) with or without cause and to waive technicalities, irregularities, or informalities.

BIDDERS must submit all questions, if any, in writing at least seven (7) days prior to the BID date.  If necessary, questions will be answered as ADDENDA and will be issued to the Contract Documents and posted on the City’s website.  It is the sole responsibility of the bidder to determine if any addenda have been issued.  The due date for questions will be 4:00PM CDT on Tuesday, December 12^th, 2023.

Any and all questions regarding the Bidding documents shall be directed to the City of Panama City Beach Purchasing Manager: Carrie Jagers via email: purchasing@pcbfl.gov.  Contact with any other City official or City employees for the purpose of inquiries regarding this Bid or the meaning or interpretation of these specifications shall be grounds for disqualification.

For more information on the City’s purchasing policies and procedures, or to review the City’s Procurement Manual, please visit the City’s website at www.pcbfl.gov.