INVITATION TO BID

PCB24-19 ITB BRASS FITTINGS, METER BOXES AND OTHER APPURTENANCES

PCB24-19 BID PACKAGE      ADDENDUM NO. 1

The City of Panama City Beach is requesting sealed Bids from vendors to supply brass fittings, meter boxes, and miscellaneous appurtenances for the Utilities Department. The equipment used shall be new, of current manufacture, and must meet all referenced Standards in effect at the time of delivery. Any items appearing in the manufacturer’s regular published specifications furnished by the bidder are assumed to be included in the Bid Proposal.  Any deletions or variations from the manufacturer’s regular published specifications must be outlined in an attached letter. Deviations from these specifications which do not impair comparative functional  equivalency will be accepted for review.

The bid must conform to Section 287.133(3) Florida Statutes, with respect to Public Entity Crimes.

All Bids must be received no later than Thursday, December 7^th, 2023, at 9:30 AM CDT at which time all Bids will be publicly opened and read. 

Bid Documents may be downloaded online at www.demandstar.com  and on the City’s website at  https://www.pcbfl.gov/about-us/rfp-posts-list  starting on November 16, 2023.

• Electronic Bids will only be accepted when submitted through the DemandStar’s Bid portal. Emailed submissions will not be accepted.
• Alternatively, one original and one copy along with flash drive may be delivered to the City Hall Office at the address below. Any sealed Bid submitted on paper must identify and clearly mark the Bid # PCB24-19 ITB Brass Fittings, Meter Boxes and Other Appurtenances on the package. Receipt of a Bid by any Panama City Beach Office, receptionist, or personnel other than the City Hall’s front desk does not constitute “receipt” as required by this solicitation. The time received at City Hall shall be conclusive as to the timeliness of receipt.

 All paper Bids shall be sealed and delivered or mailed to:

City of Panama City Beach City Hall
ATTN: Purchasing Manager
17007 Panama City Beach Parkway
Panama City Beach, Florida  32413
 

The City reserves the right to accept or reject any or all Bids (in whole or in part) with or without cause and to waive technicalities, irregularities, or informalities.  All bids shall be firm (including equipment and labor) and fixed for a period of 60 days after opening.

Contract Documents and posted on the City’s website. It is the sole responsibility of the bidder to determine if any addenda have been issued.

BIDDERS must submit all questions, if any, in writing at least seven (7) days prior to the BID date.  If necessary, questions will be answered as ADDENDA and will be issued to the Contract Documents and posted on the City’s website.  It is the sole responsibility of the bidder to determine if any addenda have been issued.  The due date for questions will be 4:00PM CDT on November 30, 2023.

Any and all questions regarding the Bidding documents shall be directed to the City of Panama City Beach Purchasing Manager: Carrie Jagers via email: purchasing@pcbfl.gov.  Contact with any other City official or City employees for the purpose of inquiries regarding this Bid or the meaning or interpretation of these specifications shall be grounds for disqualification.

For more information on the City’s purchasing policies and procedures, or to review the City’s Procurement Manual, please visit the City’s website at www.pcbfl.gov.