NOTICE TO PROPOSERS
PCB23-34 RFP MAIL TENANT MERGER AND ANNUAL
MICROSOFT 365 LICENSING

 RFP PACKAGE       ADDENDUM NO.1

The City of Panama City Beach is accepting electronic (e-submission) and sealed Bids from qualified vendors to provide Microsoft Office 365 system integration and implementation services. The scope of the project will be performed in two phases. Phase one (1) will consist of migrating the City of Panama City Beach from its current Microsoft Office 365 for Business cloud tenant to a government specific cloud storage space on Microsoft Office 365 tenant suite including transferring of all existing data to the new tenant space. Phase two (2) will consist of migrating the City of Panama City Beach’s Police Department’s email tenant and separate domain, currently residing in Microsoft Office 365 for government tenants, to the newly created and functional tenant from Phase one (1) including transferring of all existing data to the new tenant space. The completed tenant space will utilize Windows Active Directory Sync via Azure AD Connect to support multi-forest synchronization. Selected vendor will be required to hold proper levels of CJIS certification to perform work done on the Police Department’s email tenant.

The bid must conform to Section 287.133(3) Florida Statutes, with respect to Public Entity Crimes.

All proposals must be received no later than March 10^th, 2023 at 9:00 AM CDT at which time all Proposals will be publicly opened and read.

The request for Proposal documents may be downloaded online at www.demandstar.com  and on the City’s website at https://www.pcbfl.gov/about-us/rfp-posts-list starting on February 17^th, 2023.

• Electronic proposals will only be accepted when submitted through the DemandStar Proposal portal.  Emailed submissions will not be accepted.
• Alternatively, one (1) unbound original, along with an electronic copy (USB flash drive preferred) may be delivered to the City Hall Office at the address below.  Any sealed Proposal submitted on paper must identify and clearly mark the Proposal # PCB23-34 RFP MAIL TENANT MERGER AND ANNUAL MICROSOFT 365 LICENSING on the package. Receipt of a Proposal by any Panama City Beach Office, receptionist, or personnel other than the City Hall’s front desk does not constitute “receipt” as required by this solicitation.  The time received at City Hall shall be conclusive as to the timeliness of receipt.

Note: Any Proposer failing to mark the outside of the envelope as required may not be entitled to have their proposal considered.

All paper Proposals shall be sealed and delivered or mailed to:

City of Panama City Beach
Purchasing Manager: Carrie Jagers
17007 Panama City Beach Parkway
Panama City Beach, FL  32413

Any and all questions regarding the proposal documents shall be directed to City of Panama City Beach Purchasing Manager: Carrie Jagers, by email at purchasing@pcbfl.gov.  Contact with any other City official or City employee for the purpose of inquiries regarding this proposal or the meaning or interpretation of these specifications shall be grounds for disqualification.

The City reserves the right to accept or reject any and all RFPs in whole or in part, to waive informalities in the RFP documents, to obtain new RFPs, to postpone the opening of RFPs, or if unable to negotiate a satisfactory contract to terminate all negotiations under the RFP and proceed by whatever appropriate means it may elect.  Each Request for Proposals shall be valid to the City for a period of ninety (90) days after opening.

The City of Panama City Beach adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to  the bid opening by a physically handicapped person upon notice 48 hours prior to the meeting.  Please call City Clerk, Lynne Fasone, at 850-233-5100 or email at CityClerk@pcbfl.gov to make a request.