INVITATION TO BID
PCB23-25 ITB Parks and Recreation Chemical Application

BID DOCUMENT        ADDENDUM No. 1

The City of Panama City Beach is requesting electronic (e-submission) and sealed Bids for PCB23-25 ITB Parks and Recreation Chemical Application, including (a) soil aeration and compaction, (b) PRG Seed Application, (c) Supply and Application of Oxadiazon, and (d) Supply and Application of Fipronil for approximately 83 acres of parkland and sports fields. The City intends to select one or more contractors to provide these products and/or perform the services described herein. Any items appearing in the manufacturer’s regular published specifications furnished by the bidder are assumed to be included in the Bid Proposal. Any deletions or variations from manufacturer’s regular published specifications must be outlined in an attached letter. Deviations from these specifications which are functionally equivalent will be considered.

All Bids must be received no later than Monday, January 9, 2023, at 1:00 PM CDT at which time all Bids will be publicly opened and read. 

Bid Documents may be downloaded online at www.demandstar.com  and on the City’s website at  https://www.pcbfl.gov/about-us/rfp-posts-list   starting on Monday, December 12, 2022.

• Electronic Bids will only be accepted when submitted through the DemandStar’s Bid portal. Emailed submissions will not be accepted.
• Alternately, one original and one copy along with a CD or flash drive may be delivered to the City Hall Office at the address below. Any sealed Bid submitted on paper must identify and clearly mark the Bid # PCB23-25 ITB Parks and Recreation Chemical Application on the package.  Receipt of a Bid by any Panama City Beach Office, receptionist, or personnel other than the City Hall’s front desk does not constitute “receipt” as required by this solicitation. The time received at City Hall shall be conclusive as to the timeliness of receipt.

All paper Bids shall be sealed and delivered or mailed to:

City of Panama City Beach City Hall
ATTN: Purchasing Manager
17007 Panama City Beach Parkway
Panama City Beach, FL 32413

The City of Panama City Beach (“City”) reserves the right to reject any and all Bids. All Bids shall be firm (including all equipment and labor) and fixed for a period of 60 days after opening.

BIDDERS must submit all questions, if any, in writing at least seven (7) days prior to the BID date. If necessary, questions will be answered as ADDENDA and will be issued to the Contract Documents and posted on the City’s website. It is the sole responsibility of the bidder to determine if any addenda have been issued.  The due date for questions will be by the close of business on Tuesday, January 2nd, 2023.

Any and all questions regarding the Bidding documents shall be directed to City of Panama City Beach Purchasing Manager: Carrie Jagers, via email at: Purchasing@pcbfl.gov.