INVITATION TO BID

PCB23-10 ITB LICENSE PLATE READER SYSTEM

BID DOCUMENTS

The City of Panama City Beach is accepting electronic (e-submission) and sealed Bids from qualified vendors to provide hardware and software for License Plate Readers for the Panama City Beach Police Department and Parks and Recreation Department.  The equipment shall be new, of current manufacture, and must meet or exceed all the specifications including hardware and software.  Any items appearing in the manufacturer’s regular published specifications furnished by the bidder are assumed to be included in the Bid Proposal. Any deletions or variations from manufacturer’s regular published specifications must be outlined in an attached letter. Deviations from these specifications which do not impair comparative functional equivalency will be reviewed.

The bid must conform to Section 287.133(3) Florida Statutes, with respect to Public Entity Crimes.

All Bids must be received no later than Wednesday, October 19, at 1:00PM CDT at which time all Bids will be publicly opened and read. 

Bid Documents may be downloaded online at www.demandstar.com  and on the City’s website at  https://www.pcbfl.gov/about-us/rfp-posts-list   starting on Wednesday, September 28, 2022.

• Electronic Bids will only be accepted when submitted through the DemandStar’s Bid portal. Emailed submissions will not be accepted.
• Alternatively, one original and one copy along with an electronic copy (USB flash drive preferred) may be delivered to the City Hall Office at the address below. Any sealed Bid submitted on paper must identify and clearly mark the Bid # PCB23-10 ITB LICENSE PLATE READER SYSTEM on the package. Receipt of a Bid by any Panama City Beach Office, receptionist, or personnel other than the City Hall’s front desk does not constitute “receipt” as required by this solicitation. The time received at City Hall shall be conclusive as to the timeliness of receipt.

All paper Bids shall be sealed and delivered or mailed to:

City of Panama City Beach City Hall

ATTN: Purchasing Manager

17007 Panama City Beach Parkway

Panama City Beach, FL 32413

The City reserves the right to accept or reject any or all Bids (in whole or in part) with or without cause and to waive technicalities, irregularities, or informalities.

BIDDERS must submit all questions, if any, in writing at least seven (7) days prior to the BID date. If necessary, questions will be answered as ADDENDA and will be issued to the Contract Documents and posted on the City’s website. It is the sole responsibility of the bidder to determine if any addenda have been issued.  The due date for questions will be by the close of business on Wednesday, October 12, 2022.

Any and all questions regarding the Bidding documents shall be directed to City of Panama City Beach Purchasing Manager: Carrie Jagers, Phone: 850-233-5100 or email: Purchasing@pcbfl.gov.  Contact with any other City official or City employees for the purpose of inquiries regarding this bid or the meaning or interpretation of these specifications shall be grounds for disqualification.