RFQ Instructions - pdf copy        Conservation Park      Future Park Building Plan

CONTINUING A/E SERVICES – PANAMA CITY BEACH UTILITIES DEPARTMENT FACILITIES - NOTICE OF REQUEST FOR QUALIFICATIONS

The City of Panama City Beach (the City), under the provisions of Section 287.055, Florida Statutes (the Consultant's Competitive Negotiation Act), hereby gives notice that a Request for Qualifications for professional services is invited from qualified architectural and engineering firms or teams to provide continuing architectural and engineering design services related to the ongoing development and rehabilitation of Utilities Department facilities of the City of Panama City Beach City. Statements of Qualification (SOQ) will be received by the Utilities Director’s Office located at 116 South Arnold Road, Panama City Beach, FL 32413 until 2:00 PM (CST) on January 6, 2020. Submittals will be publicly opened and receipt acknowledged immediately thereafter.  The qualifications and other information should be submitted in strict compliance with the directives provided in the RFQ.  City is under no obligation; either express or implied, to reimburse responding firms for any expenses associated with preparation and submittal of the Statement of Qualifications in response to this request.

Statements of Qualification (SOQ) shall be submitted in a sealed envelope or box, plainly marked with respondent’s name, address, date, time of SOQ deadline and titled “Continuing A/E Services – PCB Utilities Department Facilities”.  Eight (8) copies shall be submitted. 

DESCRIPTION OF WORK:  As City needs and financial conditions permit, provide planning, design and construction administration services for construction, rehabilitation or renovation of the Utilities Department buildings located at various locations within the utility service area.  Proposed tasks generally include, but are not limited to:

1.            Design of a new approximately 1,550 s.f. Conservation Park Meeting/Office Building that mimics the architectural theme of nearby structures;

2.            Preparation of plans/specifications related to re-roofing projects for various buildings and structures in the Utilities Department; and

3.            Preparation of plans/specifications related to renovations/improvements for various City Utilities Department buildings, where the projects meet one of the following criteria:

a.            related to City Utilities Department construction projects for which construction costs do not exceed $4,000,000, or

b.            for specific engineering projects or study activities when the fee for such professional engineering service does not exceed $500,000, or

c.             related to City Utilities Department facilities and improvements which are included in the then current Five (5) Year Capital Plan.

Tasks explicitly excluded from this RFQ are A/E services for facilities within the confines of the City’s 40 acre future wastewater treatment facility site located west of Griffin Blvd. 

The City envisions entering into one Continuing Contract for Services (four (4) year initial term with one potential four (4) year renewal term) with the successful firm or team, with specific task authorizations for each proposed component listed above being negotiated and approved by the City on an as-needed basis.  Initially, the City envisions authorizations for the first two listed task items.  Other task authorizations for subsequent or related items may follow at later dates, but no task is guaranteed.  The City is under no obligation, either express or implied, to contract for design or construction of any of the proposed components.  Authorized design tasks may also include site work, including without limitation, utility services, drainage, stormwater attenuation and treatment, access, landscaping, irrigation and signage, and additional parking where required.

RFQ documents are available to the prospective Architect/Engineering Firm at the Public Services  building,  116 South Arnold, Panama City Beach, FL 32413, and may be examined or obtained at this address on or after December 14, 2020.  All formal inquiries regarding this RFQ should be directed in writing to Al Shortt, Utilities Director, via email to his administrative assistant Leah Bailey, lbailey@pcbgov.com.

The City reserves the right to accept or reject any and all SOQs in whole or in part, to waive informalities in the RFQ documents, to obtain new SOQs, or to postpone the opening of SOQs, or if unable to negotiate a satisfactory contract to terminate all negotiations under the RFQ and proceed by whatever appropriate means it may elect.  Each Statement of Qualifications shall be valid to the City for a period of ninety (90) days after opening.

The City of Panama City Beach is an Equal Opportunity Employer.